Jobs

Finance and Administration Assistant

Location

Brussels, Belgium

About the Organisation

The Lisbon Council for Economic Competitiveness and Social Renewal asbl is a Brussels-based think tank and policy network.

Established in 2003 in Belgium as an independent, non-partisan and non-profit association, the Lisbon Council is dedicated to making a positive contribution through cutting-edge research and by engaging political leaders and the public at large in a constructive exchange about the economic and social challenges of the 21st century.

Position Summary

The selected candidate will support the Finance and Administration Manager in day-to-day administrative, financial and organisational activities. 

The role offers exposure to finance, office management and activities related to human resources in a professional policy and think-tank environment. The position is well-suited to a profile interested in developing skills through hands-on support.

 

Key Responsibilities

Administrative and Office Support

• Provide administrative support to the Finance and Administration Manager
• Assist with day-to-day office management and logistics
• Support the ordering and follow-up of office supplies
• Maintain organised administrative files and documentation

Finance Support 

• Support basic accounting and financial administration tasks under supervision
• Upload and organise financial documents in the accounting system
• Assist with tracking costs and expenses
• Help prepare the financial information required for project financial reporting
• Support the Finance and Administration Manager by preparing documents and inputs for financial reports
• Provide administrative support for project activities, including tracking project timesheets
• Assist with the drafting, coordination and follow-up of consultants’ contracts
• Support the application of internal procedures and management control processes

Human Resources and Personnel Support

• Provide administrative support to human resources activities
• Assist with recruitment processes (coordination, documentation and follow-up)
• Help maintain personnel files and human resources records
• Support basic staff administration tasks

Profile and Requirements

Education and Background

• Education or training in administration, accounting, finance or a related field
• Basic knowledge of Belgian generally accepted accounting principles (GAAP)

Skills and Attitude

• Strong motivation to learn and grow in a support role
• Organised, reliable and detail-oriented
• Able to follow procedures and instructions
• Basic information technology skills (MS Office or equivalent tools)
• Cooperative mindset

Languages

• Working language is English
• Fluency in French and/or Dutch

 

What We Offer

• An assistant role focused on learning and supporting in a dynamic environment where personal development and growth are encouraged
• Close guidance from the Finance and Administration Manager
• Opportunity to gain exposure to the European Union’s projects and processes
• An attractive and competitive remuneration package, including benefits